Understanding Notary Services for I-9 Employment Verification

As a professional notary public serving Portland, I frequently assist employers and employees with I-9 employment verification. Understanding this process is crucial for proper completion and compliance.

The I-9 Verification Process

While notaries cannot technically notarize an I-9 form, we can serve as authorized representatives for employers. Here's what you need to know about the process:

Role of the Authorized Representative When serving as an authorized representative, I:

• Verify the employee's identity documents in person

• Complete Section 2 of Form I-9

• Ensure all documentation meets federal requirements

• Maintain strict compliance with employment verification laws

Important Distinctions

It's crucial to understand that when assisting with I-9 forms:

• This is not a notarial act

• No notary seal is used

• I serve as an authorized representative of the employer

• The service is performed as a qualified individual who can verify documents

Required Documentation

Employees must present:

• Identity documents from List A, or

• A combination of documents from List B and List C All documents must be unexpired originals

Common Documents Include:

• U.S. Passport (List A)

• Permanent Resident Card (List A)

• Driver's License (List B)

• Social Security Card (List C)

• Birth Certificate (List C)

The Verification Process

When assisting with I-9 verification, I:

• Meet with the employee in person

• Review original documents

• Complete Section 2 accurately

• Ensure all dates and information align

• Return documents promptly

• Maintain confidentiality

Benefits of Using a Notary for I-9 Verification

Choosing a professional notary as your authorized representative offers:

• Experience with document verification

• Understanding of compliance requirements

• Professional service and attention to detail

• Convenient mobile service throughout Portland

• Flexible scheduling options

Need an authorized representative for I-9 verification? Contact me, Shavon, at (503)489-8519 to schedule a convenient appointment.

Call (503)489-8519 now to schedule your I-9 verification appointment.